Following the huge success of the 2011 Getting Hitched expo with a difference - this very special Central Coast Wedding Expo for wedding couples will again be held at Mingara on Sunday 17th June 2012 and is designed to bring together the many categories that represent our wonderful Wedding & Special Event Professions.
As a community profile event we have attracted very generous media support from SEA FM in recognition of our hosts and enthusiastic friends The Lioness Club of East Gosford. Advertising will commence at the start of June and we will be featured on all SEA FM shows which include breakfast, morning, afternoon, evening and drive shows.
Other Advertising includes (but not limited to):
- Weddings4u - Central Coast's localised wedding directory
- The brand new Central Coast Wedding Guilde magazine
- NBN TV
- Express Advocate news articles & advertising
- Mingara Life magazine
- Face Book
To support your participation we have arranged for
- Entry via Gold Coin donaton for Brides, Grooms & visitors
- Quality prizes to be given away (see High Lights section)
- Red Carpet Fashion Parade
- Bookings will be attempted to be limited to four to eight exhibitors per category, excluding committee members.
Exhibitor Stall Cost - Credit Card payment required
Single Stand : $370 - Weddings4u advertisers $300
(Weddings4u.com.au will be subsidising and offering a discounted price of
$300 for advertisers on the Central Coast directory - www.weddings4u.com.au)
Payment can only be made by credit card. Your booking will only be confirmed when payment has been received - until payment has been made you are not officially booked in to participate at the 2011 Getting Hitched expo.
Last year we had over 100 exhibitors so please respond quickly to help ensure your participation. Many businesses missed the opportunity to participate with many categories filling fast.
All exhibitors stands inside the showroom and pre-function will be powered.
Outdoor transport stands are not powered
Note: No lunches will be provided, so please bring your own. Mingara will be providing food and drink carts near the stairs in the pre-function room. Lioness will be on hand for exhibitors who are unable to leave their stand to purchase food/drink on their behalf. Tea & Coffee is available for exhibitors all day from the coffee cart near the stairs in the pre-function room.
Pre Event Meeting - Excellent Networking evening - Date to be advised
An information evening will be held downstairs at Mingara in June. Bar will be open for people to purchase drinks and light refreshments will be provided. Great way to find out what is happening on the day and be prepared! Announcement will be made on the night of your stand number and position.
Registrations
Registrations will only be accepted from specific categories (refer 'Registration' page). To ensure maximum benefit for your participation bookings will be attempted to be limited in each category to approximately four - eight exhibitors. Acceptance of the number of bookings is at the committee's discretion.
- Bookings are strictly accepted on a First In basis only.
Exhibitors are not to distribute or display any literature at the Getting Hitched expo other than the business name / category registered. Any exhibitor found to be displaying inappropriate materials will be asked to leave the venue by security.
Any business / person not registered with full monies received will not be allowed to approach visitors / businesses at the Getting Hitched expo and will be asked to leave the venue by security.
If any exhibitor notices inappropriate behaviour please advise the executive committee or the Lioness ladies.
Insurance / Certificate of Currency / Public Liability
It is the responsibility of ALL exhibitors to provide a copy of their Certificate of Currency for Public Liability Insurance no later than 2 weeks prior to the event. A copy of this needs to be sent to: Fax: 02 8458 0701 or Email insurance@getting-hitched.com.au or bring along to the Information evening in June.
- Note: A Current Weddings4u advertiser provided this information: If you go the the AAMI website www.aami.com.au it is under business insurance and then market stall. You will see that the public liability cover is for $10 mil and that it includes market stall holders and exhibition events. The fees are $110 for 3 months, $175 for 6 months and $195 for 12 months.
- If anyone else finds affordable insurance information please send through so we can add to the Getting Hitched website.
Display Area - sample floorplan (click here)
The venue is Mingara’s spacious Showroom with stage, Pre-Function area and Tasman Rooms.
Up to approximately 100 stalls can be set up depending on configuration and the number of double stands.
Upon registration you will be allocated an exhibitor area. Exhibitors within a similar category will be positioned throughout the venue.
Exhibitors will be notified of their stand allocation at the Pre Event Meeting.
Exhibitors will be provided with a standard rectangle size trestle table (170cm x 80cm), white table cloth and 2 chairs, power included.
To ensure the enjoyment of everyone Exhibitors are allocated an exhibitor space and must not wander around the venue handing out brochures, etc. It is important exhibitors remain within their allocated space and for safety reasons are not allowed to venture into aisle space.
Exhibitor Stall sizes are -
- Single Stall : 2m wide x 1.6m depth - $370
(Weddings4u will be subsidising and offering a discounted price of $300 for advertisers)
- Double Stall: 4m wide x 1.6m depth - $740
(Weddings4u will be subsidising and offering a discounted price of $600 for advertisers)
.
- Double 'U shaped End of row' Stall : 3.2m wide x 2m depth - $740
(Weddings4u will be subsidising and offering a discounted price of $600 for advertisers)
- Outdoor Transport Position: up to 2 cars - $370 (additional cars $300 each)
(Weddings4u will be subsidising and offering a discounted price of $300 for advertisers on directory)
- Note: Exhibitor stands inside the venue can also be purchased at the above prices.
If space permits exhibitor stands inside the venue may be available due to inclement weather.
Sound displays within the main showroom must not disturb others. If your exhibit requires special consideration, we invite you to contact us immediately.
Special Note: As Mingara has recently been painted nothing can be attached to the walls. Remember any damage to walls or floors will be paid for by the business responsible.
Height Restriction
To ensure the comfort of everyone, exhibitors with solid large displays higher than 1.5m are to advise when booking and will be allocated an appropriate space (limited availability) which will not interfere with the view of guests and other exhibitors. If a suitable space is not available unfortunately a solid large display will not be able to be erected.
Bump In / Bump Out
Special Note to all Exhibitors on unloading on the day -
The unloading area at the loading docks can be very cramped. If you do not have bulk items to unload we would suggest that you port your items in directly from the parking area to reduce congestion.
If you do need to unload at the dock area, unload & leave items there whilst you park your vehicle we will have Lioness ladies to watch over your items whilst you do this. This will help once again to alleviate congestion.
We suggest that you allow yourself extra time for set up & please be patient.
Bump in time is from 6:30am for a 10 am arrival of visitors.
Exhibitors must have arrived and be set up by 9:00am as loading dock doors will be locked.
Due to a OH&S inspection exhbitors must have arrived and be set up by 9:00am.
- No exhibitor can set-up after opening time (10am) and their space will be allocated for other displays.
Completion of the expo is 3:15pm with bump out to be completed by 5pm.
- Exhibitors cannot commence to dismantle their stalls until 3:15pm to ensure visitors still wandering are not disadvantaged.
A Security Guard will be provided for the entry / exit door area.
An AV Technician will be in attendance for your support.
Lioness Ladies will look after stalls and equipment if you need to be away for any set time.
IMPORTANT NOTICE: IMPORTANT NOTICE
Mingara will have a OH&S representative inspecting all exhibitor stands commencing at 9am. This includes items such as computer and electrical leads which MUST be tagged (meaning inspected by an authorised inspector and cords/leads tagged and dated). Other potential safety issues will also be inspected. The Getting Hitched committee strongly suggest that exhibitors consider all safety issues which may relate to their stand and have any potential hazards recitified before attending on the day.
High Lights
Red Carpet catwalk in Tasman 2 - (2) 30 minute events, one morning, one afternoon.
All brides will receive a special free edition of the WHITE wedding magazine.
An opportunity will be available for early registrations to volunteer their services to be part of an exciting event that introduces the many services that make up the wedding profession.
Prizes - kindly donated by Quay West Magenta Shores, Newcastle Permanent.
With around 1700 visitors at the expo, it will also be promoted for 'Special Events' to encourage visitors to think outside the square!
Promotion
$15,000 worth of advertising has been donated from SEA FM and the commercials will air in early June.
Community Switch announcements will promote the event from 01 June 2012.
NBN TV commercials in the month of June
The Express Advocate will run feature stories in both Wyong and Gosford newspapers.
Mingara will promote the event through its foyer advertising throughout the month of June and in their Mingara Life magazine.
Featured Advertisements will be placed throughout www.weddings4u.com.au.
Online announcements will be made on websites which promote wedding expos.
If you are an exhibitor and would like to promote your attendance an advertising tile or flyer for printing can be emailed which can be displayed on your website, outgoing emails, shop or printed materials. Please contact expo@getting-hitched.com.au with your request.
Promotional Support
Exhibitors can receive a free directory listing on www.getting-hitched.com.au/directory.html page by submitting their business details and logo. This is a complimentary offer and every effort will be given to display business details. We hold no responsiblity for incorrect listed details however if your details are incorrect, with your notice we will rectify as soon as possible.
'Getting Hitched' expo bags will be provided to brides & grooms for your supply of pamphlets and brochures.
- Special Offers for Getting Hitched exhibitors - Are you in need of business cards, flyers or banners?
- Kwik Kopy - flyers, business cards, brochures in 48 hour turnaround (pdf - click here)
Unable to Exhibit at the 2012 Expo?
If you are unable to attend the 2012 Getting Hitched expo for personal reasons or their category is full but would like to have their business promoted to brides and grooms:
.
- Promotional material added to the Getting Hitched expo bags - $1500 donation (Weddings4u advertisers - $1000 donation)
- (this price is based on the cost of exhibiting plus estimated exhibitor costs such as promotional merchandise and the hours to attend on the day.
The prices have been calculated by the committee to support and protect efforts, energy and dollars invested by paid exhibitors. And to ensure paid exhibitors are not disadvantaged.
Terms & Conditions - click here
It is important that exhibitors read and abide by the Getting Hitched Terms & Conditions. Exhibitors accept and understand these Terms & Conditions by payment of their exhibitor stand fees.
The Getting Hitched Expo Committee reserves the right to accept or refuse any Exhibitor taking part in the Getting Hitched expo. Proposed Exhibitors are encouraged to familiarise themselves with our Acknowledgements, Terms & Conditions which are available on the above link.
Updates (important)
Please keep visiting www.getting-hitched.com.au for updated information. This website will be the source for news, information and changes for the Central Coast's Getting Hitched expo with a difference! This is a fluid document and a work in progress, like all great works of art!
We reserve the right to change details at the Committee's discretion.
Weddings4u is a localised online wedding directory for Central Coast brides and grooms. A small committee of advertisers with Weddings4u along with the Lioness Ladies of East Gosford facilitate the Getting Hitched expo. All profites are donated back to the local community through the support of the Lioness.
As a major supporter of this event we are able to offer a discounted price for advertisers with Weddings4u.
|
